Account Assistant / Clerk

Key Responsibilities

Maintain accurate and up-to-date financial records for the operations (sales income, shop expenses, invoices, receipts).
Process purchase invoices, assist with accounts payable and receivable, supplier & customer ledger management (including franchised / outlet partnerships if applicable).
Perform monthly bank, card and cash-register reconciliations across outlets.
Support VAT return preparation and ensure compliance latest rules.
Prepare and post journals (prepayments, accruals, inter-shop transfers, internal cost allocations) as needed.
Liaise with operation managers for expense collection, petty cash controls, cash-up variances etc.
Work with cloud accounting software (e.g., Xero, Zoho) and Microsoft Excel to produce basic financial reports (shop-level P&L, cost of goods sold, margin tracking) for management.
Support external/internal accountants / auditors for year-end accounts, and provide audit packs when required.
Ensure compliance with internal control procedures, standard operating procedures (SOPs) for the shops, and regulatory requirements.
Work as part of a small finance team; may be required to assist with ad-hoc finance tasks related to our hospitality retail operation.

Requirements & Skills

Minimum 1-2 years bookkeeping experience in the - preferably in a hospitality / retail / café / coffee-shop environment or multi-site business.
Strong working knowledge of cloud accounting software (Xero, Zoho etc) and Excel skills (data entry, reconciliation, pivot tables appreciated).
Good understanding of VAT rules and submission processes.
Familiarity with hospitality/retail operations: e.g., cash register / POS reconciliations, multiple outlets, cost of sales tracking, supplier stock invoicing.
Excellent attention to detail, ability to manage multiple shop-ledgers / cost centres, meet deadlines.
Strong written & verbal English communication skills; comfortable liaising with shop managers, suppliers, external accountants.
Ability to work independently and within a small team.