HR Executive

Responsibilities:

• 1. Recruitment & Manpower Planning
• Handle sourcing, screening, interview scheduling, onboarding and probation follow-up.
• Support manpower planning for operators, technicians and staff roles.
• Build talent pipeline and reduce hiring lead time.
• 2. HR Operations & Documentation
• Maintain employee files for local and foreign workers (EP/Contract).
• Manage attendance, OT, leave, roster, and payroll data updates.
• Prepare HR forms, memo, warning letters, and employee movement records.
• Keep all HR documents ready for audit, customer visit or internal review.
• 3. Employee Relations (ER)
• Handle employee enquiries, communication, and conflict resolution respectfully.
• Support counselling, performance feedback, and workplace discipline.
• Promote teamwork, respect, attendance discipline, and clean working environment.
• Help employees understand company rules and working culture.
• 4. Industrial Relations (IR)
• Apply Malaysia Employment Act 1955 and company rules in HR decisions.
• Prepare documentation for discipline cases (late, AWOL, misconduct, performance).
• Assist in investigations, warning issuance, PIP, and termination process.
• Maintain fair, consistent, and legally compliant case records.
• Support communication with Labour Office or other authorities if required.
• 5. Training & Culture Support
• Organize onboarding training, basic HR briefings, and safety awareness.
• Track training records and skill competency.
• Encourage Flex culture: fast execution, respect, teamwork, cleanliness, discipline.
• 6. ISO, Compliance & Audit
• Maintain JD, training record, competency matrix, and HR filing checklist.
• Ensure traceability of employee data for ISO or customer audit.
• Align HR processes with ISO 9001 / ISO 13485 / corporate SOP.