Purchase to Pay Freight Cost Verification (6 month contract)

-Check and verify inbound and outbound invoices against contracted/approved Spot rates from service providers according to guidelines
- Coordinate with service providers/local country Supply Chain/Finance teams for invoice clarifications and corrections to avoid service interruptions
- Provide full and accurate supporting documents to Finance team for vendor payment
- Understand charging mechanism and process for relevant Supply Chain services
- Participate proactively in new workflows or process improvements for on time and accurate verification services
- Identify risk related to the process and propose mitigations
- Troubleshooting and problem solving

AP
1. AFF offset in YUNAS system.
2. Print all the payment voucher after offset for manager filing purpose.
AR
1. Email checking replying to monitor AR payment & combine payment send from branches, credit control team and customers.
2. Update daily bank statement.
3. Print AR details from branch, credit control and customers send by email.
4. AR and combine payment details sorting and check via bank statement to make sure payment credit to bank account and keep record for trace.
5. Segregate combine AR payment to Air and Non Air to ensure accuracy of figure provided to Finance Department, for unmatched figure or invoice number will highlight to credit control team or branch and follow up with them.
6. Check and manage to update and offset AR invoices paid from customers into YUNAS with accurate data and figure.
7. Check and manage to update AR combine payment (IBA) offset paid from customers into YUNAS with accurate data and figure.
8. Update reference number/invoice receive date and submit by who in bank statement to avoid double payment with same invoices from customers.
9. Managing to update and key in AR payment into ACCPAC system and make sure all batch posted.
10. Capture AR under IBA recon purpose.
11. Communicate with branch, credit control regarding the unmatched figure to be offset
Reporting
1. Prepared monthly AP Aging report.
2. Prepared monthly AR aging report by overdue date
3. Monthly AR statement sending to Yusen Group person in charged.

Validation and booking of supplier invoices
Matching invoices with Purchases Orders (PO)
Obtaining approprite approvals for non-PO invoices
Handling supplier and site queries relating to payables

- Responsible for processing the daily invoice transactions along with processing timely payments of vendors.
- Invoices retrieved from the Markview and to process within 3 days SLA meanwhile for payment are make weekly.
- To ensure proper and accurate entry into the Oracle financial system.
- Oversees all transactions relating to recurring payments including ongoing coordination with the legal department with respect to the actual recurring payment contracts.
- Monthly process inter-company payment. Payment proposed by GL team and send to AP team along with the local finance controller approval.
- Investigate and resolve payment rejection. For example, payment rejection from HSBC due to incorrect banking details updated by Supplier Maintenance Team (SMT) in India.
- Maintain and update vendor remittance and payment information to SMT upon request and provide customer support to vendors.
- Report any outstanding issues to senior management.
- Resolve vendor or local finance controller inquiries in timely manner.
- Follow up and resolve all vendor creation issues in Oracle.
- Participating in account payable closing process including monthly AP accruals & intercompany payment journal.
- Assist in auditing and processing travel reimbursement for Hong Kong & Singapore

- Ensure all invoices are posted and reconciliation are properly done
- Work closely with country BA for below:
a. payment not received from the customer
b. invoice layout
c. customer not accepting invoice
d. schedule the billing in timely manner based to the contract
- Report suspicious billing request to supervisor
- Participated in billing resolution for disputes reported by collection team and revenue accountant
- Track and report, to reflect the productivity and efficiency of assigned section/ad hoc tasks.
- Maintaining an efficient system for documents filling
- Maintaining strict confidentiality with regards to all financial in information

The journey officially began